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Administrative Jobs | LifeShack

<div><div class="section page-centered"><div><h3>Project Support</h3><ul class="posting-requirements plain-list"><ul><li>Assist functional group to maintain paper and electronic document management, ensuring all documents are reviewed, entered, tracked and filed in accordance with project, corporate, industry and regulatory guidelines and standards.</li><div><br></div><li>Provide information and/or documents to project teams when requested on a timely basis, facilitating the completion, authorization and/or distribution of project related documents, supplies and/or contracts</li><div><br></div><li>Provide input regarding and contribute to the improvement of ongoing document management processes and systems to facilitate the efficient operation of the department.</li></ul></ul></div></div><div class="section page-centered"><div><h3>Corporate Administrative/Clerical Support</h3><ul class="posting-requirements plain-list"><ul><li>Provide support and/or activity coordination for divisional support services; address, redirect and/or provide follow up for inquiries (phone, e-mail, correspondence); coordinate visits/meetings; travel, records, document, data and file maintenance.</li><div><br></div><li>Updating and maintaining document tracking databases, preparing reports, and responding to document inquiries.</li></ul></ul></div></div><div class="section page-centered"><div><h3>Qualifications</h3><ul class="posting-requirements plain-list"><ul><li>Applicants should have a minimum of a high school diploma with one to three years of related experience or a one-year college advance diploma/degree in a relevant field of study with on the go training and experience. </li><li>The successful candidate must exhibit the following skills: Attention to detail and proficiency in Microsoft suite of products.</li><div><br></div><li>*Accommodations for job applicants with disabilities are available upon request</li></ul></ul></div></div><div class="section page-centered" data-qa="salary-range"><div>$40,000 - $66,500 a year</div></div></div>

Administrative Generalist

<div><div class="section page-centered"><div><h3>In this role, you will…</h3><ul class="posting-requirements plain-list"><ul><li>Act as an administrative assistant to our executive team members, executing on professional matters</li><li>Manage complex, fast-changing calendars, using sound judgment in mapping out day-to-day meetings and responsibilities, and assisting with relevant follow-up</li><li>Anticipate needs and proactively identify problems, using existing resources to problem-solve </li><li>Collaborate with the executive team to execute on highly visible/high-impact projects, including slide presentations, spreadsheet and databases</li></ul></ul></div></div><div class="section page-centered"><div><h3>About you:</h3><ul class="posting-requirements plain-list"><ul><li>Minimum 1 year of professional experience as an administrative assistant</li><li>Strong organizational skills with an exceptional eye for detail</li><li>Excellent communication skills with the ability to adjust nuance and tone based on audience</li><li>Proven ability to thrive in a high-paced, collaborative environment</li><li>Experience coordinating with a global team</li><li>Highly proficient with Microsoft Office, Google Suite, Slack, Zoom, Superhuman, and Notion (or similar tool)</li></ul></ul></div></div><div class="section page-centered"><div><h3>Bonus points for:</h3><ul class="posting-requirements plain-list"><ul><li>Operational background</li></ul></ul></div></div><div class="section page-centered"><div><h3>Life @ A.Team</h3><ul class="posting-requirements plain-list"><ul><li><b>A supportive team that has your back:</b> you'll be working with empathetic, entrepreneurial co-workers who are all deeply motivated by our mission to change the future of work.</li><li><b>Extensive resources and tools</b> to help you succeed and achieve your own personal goals.</li><li><b>Competitive salary and benefits</b>: think 401k with a company match, uncapped commissions, equity, travel perks, and more.&nbsp;</li><li><b>Company offsites in incredible places: </b>we are a global and remote-first team, but we like to celebrate our wins and bring our team together in person at least once a year.</li><li><b>Unlimited time off: </b>take the time you need to relax and recover so that you can bring your A game every day </li></ul></ul></div></div><div class="section page-centered" data-qa="closing-description"><div><span style="font-size: 14.6667px">At </span><a href="http://A.Team" style="font-size: 14.6667px" class="postings-link">A.Team</a><span style="font-size: 14.6667px">, we are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.</span></div></div></div>

Administrative Assistant

Administrative assistant

<div><div class="section page-centered"><div><h3>What You'll Do</h3><ul class="posting-requirements plain-list"><ul><li>Perform routine tasks required to administer and execute HR &amp; IT programs and processes.</li><li>Update, maintain and review HR related system data &amp; employee paperwork to ensure timely and accurate information is entered.</li><li>Be the main point of contact for onboarding &amp; new hire orientation.</li><li>Conduct background checks.</li><li>Facilitate benefits administration.</li><li>Assists in revising, recommending and implementing personnel policies and procedures.</li><li>Responds to employee &amp; vendor questions, troubleshoot issues by interpreting company policies and providing recommended courses of action. Refers complex and/or sensitive matters to the appropriate staff.</li><li>Procurement of laptops, culture event items and life event items.</li><li>Draft and send company correspondence.</li><li>Maintain personnel files.</li><li>Create and send reports.</li><li>Assists in administering various HR projects and presentations.</li><li>Assist in completion of mandatory compliance reporting/documentation.</li><li>Performs other related duties as assigned.</li></ul></ul></div></div><div class="section page-centered"><div><h3>What You'll Bring </h3><ul class="posting-requirements plain-list"><ul><li>0-3 years of experience in an administrative or HR assistant role.</li><li>Excellent verbal and written communication skills.</li><li>Excellent organizational skills and attention to detail.</li><li>Excellent interpersonal, collaboration and relationship building skills.</li><li>Demonstrate responsiveness, tact, diplomacy, integrity, professionalism, good judgment, and confidentiality in communications with all levels of personnel, clients, and outside vendors.</li><li>Excellent problem solving skills with an emphasis on customer satisfaction.</li><li>Ability to work independently, prioritize numerous tasks and meet deadlines.</li><li>Ability to quickly learn the organization’s Human Resources systems.</li><li>Proficient in Microsoft Office Suite and/or Google Suite.</li><li>Bachelor's degree in Human Resources, Business Administration, or a related field required.</li></ul></ul></div></div><div class="section page-centered" data-qa="closing-description"><div><b>Life at Qvest</b></div><div>We were founded on a culture of collaboration and inclusiveness, and this permeates each of our initiatives, both client-facing and internal. We offer a wide selection of benefits including medical, dental &amp; vision, 401k matching and flexible vacation; we sponsor training to advance our teams’ skill sets and we prioritize our employees’ professional growth paths.&nbsp;<u><a href="http://qvest.us/" class="postings-link">Qvest.US</a></u>&nbsp;is currently 350+ people strong and we’ve been recognized as a “Best Place to Work,” a “Great Place to Work,” “Fastest Growing,” and “A Jewel."</div><div><br></div><div><b>Equal Employment Opportunity</b></div><div><i>Qvest is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Qvest applies this stance to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including internships, at all levels of employment.</i></div></div></div>

<div><div class="section page-centered"><div><h3>Key Responsibilities</h3><ul class="posting-requirements plain-list"><ul><li>Support members of our executive team on various administrative tasks including managing calendars. scheduling events across various time zones, and even interacting with board members or investors if needed</li><li>Collaborate closely with the CEO’s Executive Assistant to ensure fluid support of administrative needs across the executive team and provide coverage for when she takes time off</li><li>Help manage the cadence of regular leadership meetings, including planning agendas in advance, organizing logistics and people, and following up on action items</li><li>Help plan and organize events such as team off-sites and team building activities as needed</li><li>Help draft internal and external communications on behalf of the executive as needed; draft and material (e.g., Google Slides) for meetings and other modes of presentations in a clear, concise, and visually appealing manner</li><li>Liaise with the Talent Acquisition team to ensure availability and preparation of executives for interviews</li><li>Help coordinate onboarding of new hires reporting to the executive, working closely with People Success team members to ensure new hires reporting to executives have everything they need to feel welcome and productive</li><li>Seamlessly toggle between various systems including Google Suite, Slack, etc to efficiently perform a variety of tasks</li><li>Run and lead special projects upon request</li><li>Make recommendations to executives regarding their time management, prioritization, delegation, and organization </li></ul></ul></div></div><div class="section page-centered"><div><h3>Position Requirements</h3><ul class="posting-requirements plain-list"><ul><li>Exceptional Organizational Skills: Ability to manage complex calendars, prioritize tasks, and handle multiple projects simultaneously; ability to work effectively in a distributed (remote) environment; exceptional ability to manage time effectively, ensuring the executive schedules are optimized</li><li>Effective Communication: Strong verbal and written communication skills to interact professionally with executives, stakeholders, and external contacts; completely fluent in both English and Spanish</li><li>Professionalism: Maintain a high level of professionalism in all interactions and representations of the company; capability to handle sensitive information with the utmost confidentiality and discretion</li><li>Problem-Solving Abilities: Learning mindset, critical thinking skills, and an aptitude to anticipate needs, identify/analyze issues, and propose solutions independently</li><li>Attention to Detail: Thoroughness in all tasks, including document preparation, scheduling, and correspondence.</li><li>Tech Savvy: Proficiency in office software (e.g., Google Workspace, Slack, Jira) and the ability to learn new technology quickly</li><li>Adaptability: Flexibility to adapt to changing priorities and work under pressure to meet deadlines</li><li>Initiative and Proactiveness: Willingness to take initiative, anticipate needs, and suggest improvements to streamline processes; capacity to find solutions independently and efficiently</li><li>Project Management Skills: Experience in coordinating projects, meetings, and events</li><li>Team Collaboration: Ability to build and maintain effective working relationships with all colleagues and external partners; work effectively with other administrative team members to ensure smooth operations</li><li>Cultural Sensitivity and Awareness: Understanding and navigating diverse work environments with sensitivity and respect</li><li>Bachelor’s degree in business, finance, or related field strongly preferred</li></ul></ul></div></div><div class="section page-centered"><div><h3>You’ll love working at Kueski because:</h3><ul class="posting-requirements plain-list"><ul><li>We have a mission-driven culture focused on customer value, teamwork, humility,&nbsp; and integrity.&nbsp;</li><li>Everyone is expected to have role clarity, career growth, and a personal development plan. Feedback and recognition&nbsp; is embedded in our company processes, systems, and practices.&nbsp;</li><li>We ensure competitive salary, medical insurance, and wellbeing through ample and flexible time off as well as mental healthcare benefits. Everyone is an owner and eligible for competitive stock options with a company poised for success.&nbsp;</li><li>We´re committed to building an inclusive and diverse team and we know this leads to incredible work.</li></ul></ul></div></div><div class="section page-centered" data-qa="closing-description"><div><span style="font-size: 11pt">Kueski: Where talent excellence improves Mexican lives</span></div><div><br></div><div><span style="font-size: 11pt">#LifeAtKueski #KueskiTalent</span></div></div></div>

Administrative Partner

<h3><strong>Who We Are</strong></h3>
<p><span style="font-weight: 400;">UnitedMasters is building a marketplace that connects artists, brands and fans - empowering artists to earn and grow. UnitedMasters has taken the bold step of building a music distribution service that, radically, puts artists first - disrupting the legacy music business by letting up-and-coming artists distribute their music directly to fans through streaming services while maintaining ownership of their master recording rights and up to 100% of royalties. Through the combination of UnitedMasters’ music distribution platform and its deep ties to brands, UnitedMasters enables independent artists and change-makers to grow and earn unlike any other platform.</span></p>
<p><span style="font-weight: 400;">The UnitedMasters team is made up of musicians, marketers, engineers, and storytellers with backgrounds from YouTube, SoundCloud, Pandora, Facebook, Uber, Dropbox, Complex, VICE, and more. We work hand in hand with the award-winning creative teams that forge those innovative partnerships at Translation (our in-house creative advertising agency).<br></span><span style="font-weight: 400;"><br></span></p>
<p>We are looking for an <strong>Administrative Assistant</strong> to join UnitedMasters! <em>Please note that this role is a Hybrid role: three days in office and two days remote.&nbsp;</em></p>
<h3><strong><br>What You'll Do</strong></h3>
<ul>
<li>Directly manage calendars and schedule meetings for the VP of Music and VP of Music &amp; Marketing to ensure that their time is optimized for business priorities&nbsp;</li>
<li>Manage and book travel for the VP of Music and VP of Music &amp; Marketing; ensure T&amp;E and corporate expenses are properly managed and accounted for</li>
<li>Anticipate and proactively meet the VPs’ administrative and logistical needs throughout their&nbsp; day-to-day commitments; provide administrative support to marketing product managers and the A&amp;R team from time-to-time as needed to maximize the impact of our team</li>
<li>Contribute to department productivity by preparing meeting agendas, documenting thorough and concise meeting notes, creating and distributing meeting recaps including action items for weekly department and team meetings.</li>
<li>Provide support to enable priority artist rollouts, marketing initiatives, and artist releases.</li>
<li>Coordinate recording sessions, manage credits/metadata, maintain the UM release schedule/calendar, track royalty splits per song for priority artists.</li>
<li>Maintain mailing and e-mail lists, databases, files and other assets for the Artist Services department.</li>
<li>Consistently use Adobe software (asset design, photo/video editing), and a variety of other platforms including Mediabase, Luminate, BDS, RPS, Keynote, Canva, Mailchimp.</li>
<li>Act as a bridge between the A&amp;R and Marketing teams by maintaining a working knowledge of priority artists’ releases, marketing campaigns, brand partnership opportunities, performances, etc and communicating detailed updates in a clear and timely manner.</li>
<li>Become fluent in the UnitedMasters business and develop a working knowledge of our internal systems to enable A&amp;R and Artist Marketing work</li>
<li>Maintain the highest level of discretion</li>
</ul>
<h3><strong>Knowledge, Skills and Abilities</strong></h3>
<ul>
<li>Superior organizational skills and meticulous attention to detail; ensures tasks are completed thoroughly, correctly and with an appropriate sense of urgency&nbsp;&nbsp;</li>
<li>Excellent communicator, proactive problem solver and enthusiastic collaborator who works well with internal team members including senior leadership</li>
<li>Ability to communicate in a timely, professional manner with artists, managers, attorneys, producers, writers, etc.</li>
<li>Well versed in MS Office, G Suite, Slack, Adobe, Canva, etc.</li>
<li>Genuine interest in and/or knowledge of various music genres and artists (especially Hip-Hop, Pop, R&amp;B) and up to date on current news and trends in music and culture.</li>
<li>Familiarity with analyzing and interpreting data.</li>
<li>Must be able to demonstrate adaptability, flexibility, a strong work ethic, critical thinking, and a standard of excellence.</li>
</ul>
<h3><strong>Minimum Qualifications</strong></h3>
<ul>
<li>Passionate music fan with at least 1 year of previous administrative experience in marketing, brand partnerships, artist management, A&amp;R or a related field preferred</li>
<li>Must be forward thinking and constantly one step ahead<span style="font-weight: 400;">&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</span></li>
</ul>
<h3><strong>Preferred Qualifications</strong></h3>
<ul>
<li>Experience at a record label or DSP and/or in digital marketing and social media is a plus.&nbsp;</li>
<li>Bachelor’s degree preferred.</li>
</ul>
<p>&nbsp;</p>
<h3><strong><em>About UnitedMasters, Inc.&nbsp;</em></strong></h3>
<p><span style="font-weight: 400;">UnitedMasters has over 1.5 million artists on its platform and is growing rapidly. Brands like Diageo, Ally, and ESPN come to UnitedMasters to partner with these artists and play a role in moving culture forward. In the past year, UnitedMasters subscribers have grown rapidly. With $170M raised to date and valued at $550M, UnitedMasters is backed by Andreessen Horowitz, Apple, Alphabet (aka Google), and Disney amongst others. </span><span style="font-weight: 400;">Over the last year, UnitedMasters artists have used our platform to land sync deals with major brands including the NBA, ESPN, Overtime Elite, Bose, Warner Brother Studios and in the NBA video game 2k. These deals give them additional money for their work and increase their exposure.<br><br></span></p>
<p><strong>Salary Hiring Range:</strong><span style="font-weight: 400;"> $60,000 - $75,000</span></p>
<p><em><span style="font-weight: 400;">Our salary ranges are based on paying competitively for our size and industry, and are one part of many compensation, benefits and other reward opportunities we provide (e.g. bonus, stock options, 401(k) match, etc.)</span></em></p>
<p><em><span style="font-weight: 400;">Individual pay rate decisions are based on a number of factors, including qualifications for the role, experience level, skillset, and balancing internal equity relative to peers at the company.&nbsp; We expect the majority of the candidates who are offered roles at our company to fall healthily throughout the range based on these factors.&nbsp;</span></em></p>
<p><em><span style="font-weight: 400;">The range above is for the expectations as laid out in the job description, however we are often open to a wide variety of profiles, and recognize that the person we hire may be less experienced (or more senior) than this job description as posted.&nbsp; If that ends up being the case, the updated salary range will be communicated with you as a candidate.</span></em></p>
<p><em><span style="font-weight: 400;">The salary range above is for the NY/CA.&nbsp; As a company, we have a location based strategy, which means the salary range could be lower or higher than this if the role is hired in another location.</span></em></p>
<p><span style="color: #ecf0f1;">#LI-HYBRID</span></p>

<div><div class="section page-centered"><div><h3>Requirements of the Administrative Assistant:  </h3><ul class="posting-requirements plain-list"><ul><li>High school diploma</li><li>3 years working in an administrative assistant role</li><li>Proficiency with MS Office Suite and standard office equipment </li><li>Meticulous organizational skills with the ability to manage time efficiently</li><li>Strong attention to detail </li><li>Ability to maintain a high level of confidentiality and discretion regarding company information</li><li>Ability to work onsite Monday through Friday.</li><li>Some travel may be required.</li></ul></ul></div></div><div class="section page-centered"><div><h3>Benefits of the Job: </h3><ul class="posting-requirements plain-list"><ul><li>Pay in the range of: $20-25&nbsp;per hour</li><li>Vacation and sick time</li><li>SIMPLE IRA with 3% match</li><li>Health insurance (3 options), dental insurance, vision insurance</li><li>Convenient location&nbsp;</li></ul></ul></div></div><div class="section page-centered"><div><h3>Responsibilities of the Administrative Assistant: </h3><ul class="posting-requirements plain-list"><ul><li>Greet customer and vendors professionally with a focus on customer service, usually over the phone and in email.</li><li>Process daily mail, including distribution to remote offices</li><li>Maintain electronic and physical files in an organized manner.</li><li>Coordinate building maintenance, including maintenance arrangements, cleaning contracts and lessee relationships</li><li>Ensure timely vehicle registrations and coordinate vehicle insurance</li><li>Book travel arrangements for management and engineers</li><li>Attend meetings, take notes, distribute for review and confirmation, and maintain records</li><li>Other duties as assigned.</li><li>Foster positive and productive client relationships</li></ul></ul></div></div><div class="section page-centered" data-qa="closing-description"><div>Player Design, Inc is a leader in solid fuel energy systems and industrial drying systems. This position reports to the Chief Financial Officer and will be responsible for supporting the executive staff in all administrative functions and processes. In addition, this position involves working closely with engineering, construction and accounting staff at multiple entities.</div><div><br></div><div>Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law. &nbsp;</div></div></div>

<div class="content-intro"><p>Anaplan. As the engine behind back-office system connectivity, you might not recognize our name, but our customers rank among the who’s who in the Fortune 50. Coca-Cola, LinkedIn, Adobe, and Bayer are just a few of the 2,000+ companies that rely on our best-in-class platform and its native AI capabilities to see, plan, and lead their businesses. By dynamically connecting financial, strategic, and operational plans in real-time, companies trust Anaplan to give them the power to anticipate change, address complexity, deliver operational insights, increase profits, and stay ahead of their competition.</p>
<p>&nbsp;</p>
<p>What unites Anaplanners across teams and geographies is our commitment to our customers’ success and our collective motivation to achieve ambitious goals. We champion diversity of thought and ideas, and we behave like leaders irrespective of title. When you work for us, you’ll be part of a winning culture that’s dedicated to creating opportunities for our customers, partners, and employees. We hope you’ll join us. Let’s create something incredible together!</p></div>

    <p>&nbsp;</p>
<h2><strong>Your Impact</strong></h2>
<p>We seek an Administrative Assistant to work in partnership with our Executive Assistant in our Paris office.&nbsp; PLEASE NOTE&nbsp; that we are looking for someone to start immediately.&nbsp; Supporting our busy Go To Market team, you will:&nbsp;</p>
<ul>
<li>Provide comprehensive administrative support to 3 Regional VPs and their team, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li>
<li>Handle communication and correspondence with discretion and professionalism, ensuring information is shared timely and accurately.</li>
<li>Assist in the preparation and editing of reports, presentations, and other documents.</li>
<li>Manage and maintain files and databases, ensuring information is up-to-date and easily accessible.</li>
<li>Support the team with project management and execution, tracking progress, and ensuring deadlines are met.</li>
<li>Perform additional administrative tasks as required, demonstrating flexibility and a proactive approach.</li>
</ul>
<h2>Your Qualifications</h2>
<ul>
<li>Proven experience as an administrative assistant or in a similar role, preferably in a fast-paced setting.</li>
<li>Strong organizational and time management skills, with a proven ability to prioritize tasks and manage workload efficiently.</li>
<li>Excellent communication skills, both written and verbal, with an emphasis on clear and professional correspondence.</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint) and experience with virtual meeting technologies (Zoom, Teams, etc.).</li>
<li>Proficiency in Mac environment.</li>
<li>Fluent in French, and English (and any other European languages would be a plus but not mandatory).</li>
<li>Ability to participate in hybrid environment with 2 days per week in the office once office is officially open.</li>
<li>Ability to work independently with minimal supervision, demonstrating initiative and problem-solving skills.</li>
<li>Discretion and confidentiality are paramount, given the nature of the work and the information handled.</li>
</ul>
<p>We are accepting CVs written in English only.</p>
<p>&nbsp;</p>

    

    <div class="content-conclusion"><div>
<p><strong>Our Commitment to Diversity and Inclusion</strong></p>
</div>
<div>
<p>Build your job in a place that thrives on diversity, inclusion, and belonging. We believe in maintaining a hiring and working experience in which all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes people unique. We hire you for who you are, and we want you to bring your true self to work every day!</p>
<p>We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation.</p>
<p><strong>Fraud Recruitment Disclaimer:</strong></p>
<p>It has come to our attention that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondences, claiming they are representatives of Anaplan. The main purpose of these correspondences and announcement is to obtain privileged information from individuals.&nbsp;</p>
<p><br>Anaplan&nbsp;does not:</p>
<ol>
<li>Extend offers to candidates without an extensive interview process with a member of our recruitment team and a hiring manager via video or&nbsp;in person.&nbsp;</li>
<li>Send job offers via email. All offers are&nbsp;first&nbsp;extended verbally&nbsp;by&nbsp;a member of our internal recruitment team&nbsp;whenever possible,&nbsp;and then followed up via written communication.</li>
</ol>
<p><br>All emails from Anaplan would come from an @anaplan.com&nbsp;email address. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email&nbsp;to&nbsp;<u><a href="mailto:humanresources@anaplan.com">humanresources@anaplan.com</a></u>&nbsp;before taking any further action in relation to the correspondence.&nbsp;</p>
</div></div>

<p>Join our growing accounting firm as a Tax Administrative Supervisor, where you will play a crucial role in overseeing the tax administrative team and ensuring the efficient and accurate execution of tax-related processes. The ideal candidate will have a strong background in tax administration, excellent organizational skills, and a keen eye for detail. This position offers an exciting opportunity to contribute to the success of our firm while advancing your career in tax administration.</p>
<p>We offer a hybrid-working model, state-of-the-art equipment, and firm events that help our staff foster personal connections with all of their coworkers and promote collaboration in the workplace. Our hybrid work environment allows for greater flexibility and work-life integration. We firmly believe that the success of our firm is directly dependent on the success of our people, which is why we strive to cultivate an engaging environment that exemplifies our firm values. We have even been named Accounting Today’s “Top 100 Best Accounting Firms to Work for” for multiple years, including as recently as 2020, 2021 and 2022! We were also ranked 9th in the entire Nation by Accounting Today’s “Best Firm for Women to Work For” in 2022!</p>
<p><strong>Position Responsibilities:</strong></p>
<ul>
<li>Supervise and lead the tax administrative team, providing guidance, support, and ongoing training to ensure high performance.</li>
<li>Oversee tax administrative responsibilities with respect to preparation, delivery, and tracking of engagement letters; managing incoming client tax documents; preparation of quarterly estimates and extension packages; assembly and delivery of tax returns; and ensuring all applicable tax returns and extensions are properly e-filed.</li>
<li>Communicate with professionals in various departments to ensure proper prioritization and seamless coordination of tasks and timely completion of projects.</li>
<li>Foster a collaborative and positive work environment that encourages teamwork and professional development.</li>
<li>Train newly-hired tax administrative professionals on applicable tax software, procedures, and best practices.</li>
<li>Review work of tax administrative staff for accuracy and completeness, including updates to due date tracker, tax assemblies, word processing, engagement letters, and email correspondences to clients.</li>
<li>Serve as a point of contact for clients, professional staff, and tax administrative staff regarding administrative inquiries.</li>
<li>Identify areas for process improvement within the tax administration function and implement effective solutions.</li>
<li>Identify quality control risks and work with partner in charge of tax department to implement and enforce measures to uphold the firm's standards for excellence.</li>
<li>Schedule annual tax assembly kick-off and tax administrative process improvement meetings.</li>
<li>Attend weekly scheduling meetings and communicate applicable updates to administrative staff.</li>
<li>Work with partner in charge of tax department to maintain and update all tax administrative documents (i.e. assembly instructions, administrative procedures, organizer letters, and templates) and communicate it out to administrative staff.</li>
</ul>
<p><strong>Qualifications:</strong></p>
<ul>
<li>Bachelor's degree</li>
<li>Minimum 5 years of administrative experience</li>
<li>Experience working in a paperless environment</li>
<li>Excellent organizational and time-management skills</li>
<li>Exceptional attention to detail and accuracy.</li>
<li>Effective communication and interpersonal skills</li>
<li>Works well under pressure and with a team; able to meet deadlines</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with tax-related software a plus but will train</li>
<li>Leadership qualities with a commitment to fostering a positive work culture</li>
<li>Availability to work in the Walnut Creek office</li>
</ul>
<p>If you are interested in contributing your talents to our team, please submit your resume to careers@ntllp.cpa.</p>

Tax Administrative Supervisor

<div><div class="section page-centered"><div><h3>Core Responsibilities</h3><ul class="posting-requirements plain-list"><ul><li>Provide administrative support to a portfolio of individuals/teams across the business.</li><li>Handle sophisticated calendars in a fast-paced environment,  and prioritise commitments to enhance time and productivity.</li><li>Book travel arrangements (domestic and international).</li><li>Track and process expense reports.</li><li>Help plan, support, and complete office events and external gatherings.</li><li>Work both autonomously and in collaboration with teammates, colleagues, and external contacts.</li></ul></ul></div></div><div class="section page-centered"><div><h3>What We Value</h3><ul class="posting-requirements plain-list"><ul><li>Ability to adjust quickly, anticipate needs, and implement autonomously, with strong attention to detail. </li><li>Ability to prioritise and have a high sense of urgency.</li><li>Excellent communication skills and perceptiveness. </li><li>Ability to interact with a wide range of teams internally and externally with thoughtfulness and tact.</li><li>High level of integrity, confidentiality, and discretion in both internal and external interactions.</li></ul></ul></div></div><div class="section page-centered"><div><h3>What We Require</h3><ul class="posting-requirements plain-list"><ul><li>At least four years of previous administrative or personal support experience, preferably in a fast-paced environment.</li><li>Excellent digital literacy, including proficiency with Microsoft products (Outlook, Excel, Word, PowerPoint, etc.).</li><li>Experience with scheduling sophisticated international and domestic travel itineraries.</li><li>Familiarity with travel booking and expense reporting software.</li></ul></ul></div></div><div class="section page-centered" data-qa="closing-description"><div><b style="font-size: 18px">Life at Palantir</b></div><div><br></div><div>We want every Palantirian to achieve their best outcomes, that’s why we celebrate individuals’ strengths, skills, and interests, from your first interview to your longterm growth, rather than rely on traditional career ladders. Paying attention to the needs of our community enables us to optimize our opportunities to grow and helps ensure many pathways to success at Palantir. Promoting health and well-being across all areas of Palantirians’ lives is just one of the ways we’re investing in our community. Learn more at <a href="https://www.palantir.com/careers/life-at-palantir/" class="postings-link">Life at Palantir</a> and note that our offerings may vary by region.</div><div><br></div><div>In keeping consistent with Palantir’s values and culture, we believe employees are “better together” and in-person work affords the opportunity for more creative outcomes. Therefore, we encourage employees to work from our offices to foster connectivity and innovation. Many teams do offer hybrid options (WFH a day or two a week), allowing our employees to strike the right trade-off for their personal productivity. Based on business need, there are a few roles that allow for “Remote” work on an exceptional basis. If you are applying for one of these roles, you must work from the city and or country in which you are employed. If the posting is specified as Onsite, you are required to work from an office.</div><div><br></div><div><br></div><div><i>Palantir is committed to promoting a culture of diversity, equity, and inclusion. We believe that all Palantirians share the responsibility of upholding our commitment to these values and encourage candidates from a wide range of backgrounds, perspectives, and lived experiences to join us in solving the world’s hardest problems.</i></div><div><br></div><div><i>Palantir is committed to making the job application process accessible to everyone. If you are living with a disability (visible or not visible) and need to request a reasonable accommodation for any part of the application or hiring process, please </i><a href="mailto:accommodations@palantir.com" class="postings-link"><i>reach out</i></a><i> and let us know how we can help.</i></div></div></div>