Best Messages To Send To A Hiring Manager

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Job hunting can be a challenging process, and one key element that often determines success is effective communication with hiring managers. Whether you’re expressing your interest in a position, following up on an application, or sending a thank-you note after an interview, the messages you send play a crucial role in shaping the employer’s perception of you. In this guide, we’ll explore the best practices for reaching out to hiring managers and provide five examples of messages that can help you make a positive impression.

Best Practices for Messaging Hiring Managers

  1. Customization Is Key: When reaching out to hiring managers, ensure your message is customized for each application. Emphasize your unique skills and experiences that align with the specific job requirements. Take note of the LinkedIn character limit and craft a concise yet compelling pitch that captures their attention.
  2. Professionalism and Respect: Maintain a professional tone in your messages, showcasing your respect for the hiring manager’s time. While opinions differ on whether to message before or after applying, striking the right balance between enthusiasm and professionalism is crucial.
  3. Adding a Personal Touch: Drawing from personal experiences can make your message more relatable. Share relevant details about your background, previous roles, or any connections you may have with the company. This humanizes your pitch and can set you apart from other candidates.
  4. Following Up Strategically: Timing is crucial when following up on applications or initial messages. Express gratitude for any previous interactions, reiterate your interest, and inquire about the status of your application or potential next steps.
  5. Building a Relationship: Approach messaging as a way to build a professional relationship rather than merely seeking a job. Ask thoughtful questions about the company’s goals, express genuine interest, and inquire about the next steps in the hiring process.
  6. Highlight Your Value Proposition: Use your messages as an opportunity to reinforce your qualifications and the value you can bring to the company. Mention specific skills, experiences, or accomplishments that make you a unique and strong candidate for the role.
  7. Include a Call to Action: End your messages with a clear call to action. Whether it’s expressing your availability for an interview, providing additional information, or expressing gratitude, guide the hiring manager on the next steps or actions you hope they will take.

Example Messages

  1. Initial Inquiry: Subject: Inquiry Regarding [Job Title] Position – Dear [Hiring Manager’s Name],I hope this message finds you well. I recently came across the [Job Title] position at [Company Name] and am impressed by the company’s commitment to [specific aspect]. With my background in [relevant experience], I am excited about the opportunity to contribute to your team. Could we schedule a time to discuss how my skills align with the requirements of the role?Thank you for considering my application.Best regards, [Your Full Name]
  2. Application Follow-Up: Subject: Follow-Up on Job Application for [Job Title] – Dear [Hiring Manager’s Name],I trust this message finds you in good health. I submitted my application for the [Job Title] position on [date], and I am eager to reiterate my strong interest in joining the [Company Name] team. I am confident that my skills in [key skills] make me a valuable asset for the role. Could you provide an update on the status of my application?Thank you for your time.Sincerely, [Your Full Name]
  3. Expressing Gratitude: Subject: Thank You for the Interview Opportunity – Dear [Hiring Manager’s Name],I want to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. It was a pleasure discussing [specific topic] with you, and I am even more excited about the prospect of contributing to your team. Please let me know if you require any additional information from my end.Thank you again for your time and consideration.Best regards, [Your Full Name]
  4. Reiterating Interest: Subject: Reaffirming Interest in [Job Title] – Position Dear [Hiring Manager’s Name],I hope this message finds you well. I wanted to reaffirm my strong interest in the [Job Title] position at [Company Name]. After further reflection on our recent discussion, I am even more enthusiastic about the opportunity to leverage my expertise in [relevant skills] to contribute to your team’s success. I look forward to the possibility of working with [Company Name].Best regards, [Your Full Name]
  5. Post-Interview Follow-Up: Subject: Follow-Up and Appreciation – Dear [Hiring Manager’s Name],I wanted to express my appreciation for the opportunity to interview for the [Job Title] position at [Company Name]. Our discussion reinforced my excitement about the role, and I am confident that my skills in [key skills] align well with your team’s needs. I am eager to contribute to the success of [Company Name]. If there are any additional details or references needed, please feel free to let me know.Thank you once again for your time and consideration.Sincerely, [Your Full Name]

How To Find A Hiring Manager’s Contact Information

When applying for jobs, reaching out directly to hiring managers can be a strategic move to stand out. However, identifying the right person can be a challenge. Here’s a step-by-step guide to help you navigate this process effectively:

1. LinkedIn Search:
If direct contact options are not available, conduct a LinkedIn search using variations of keywords like “hiring,” “human resources,” “recruiting/recruiter,” “hiring manager,” or “HR” along with the company name. Premium LinkedIn users may have better success.

2. Crafting Your Message:
Once you find a potential contact, send a message with a clear subject line like “Follow-up for [Position You Applied For] Application.” Introduce yourself briefly, mention your application, express interest, and inquire about the application status. Attach your resume and cover letter for reference.

3. No Response? It’s Okay:
Understand that not every message may receive a response. If you can’t find a contact, it might mean the hiring team prefers not to be contacted directly. This doesn’t negatively impact your application.

4. LinkedIn Connection Strategy:
While sending a connection request, opt for a direct message instead of a note in the friend request. Many professionals receive numerous connection requests, and a direct message is more likely to be noticed.

5. Using an email finder:

There are various tools like that will find email addresses for you. is a powerful tool for finding email addresses associated with a particular domain. To use it effectively, enter the domain of the company or organization you’re targeting. will then scour the web for email addresses linked to that domain. The tool provides confidence scores, helping you gauge the accuracy of each result. Additionally, offers a Chrome extension, making it seamless to find emails while browsing websites. This tool streamlines the often tedious process of email discovery, enhancing your outreach efforts and improving your chances of connecting with the right professionals.


Effectively communicating with hiring managers is an essential aspect of a successful job search. By following these best practices and using the provided examples as a template, you can create messages that showcase your professionalism, interest, and value as a candidate. Remember to tailor your messages to each specific situation, and always proofread before hitting send.

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