LifeShack's AI automatically finds and applies you to matching jobs. Save time and get hired faster.

Administrative Jobs in Los Angeles, CA

Administrative Jobs in Los Angeles, CA | LifeShack

<div>&nbsp;
Position Title: Administrative Assistant IV - T5 Administrative Assistant
O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.&nbsp;
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
Employee Benefits:
<ul>
<li>100% paid base coverage (Health, Vision, &amp; Dental insurance).</li>
<li>401(k)</li>
<li>Paid Holidays</li>
<li>Paid Sick</li>
<li>Paid Vacation</li>
<li>EAP - Employee Assistance Program</li>
</ul>
O2EPCM, Inc.&nbsp;<a href="https://o2epcm.com/">https://o2epcm.com/</a>&nbsp;&nbsp;
&nbsp;

Position: Administrative Assistant IV - T5 Administrative Assistant

Salary Range: $75,000 - $82,000
Location: Onsite (Los Angeles, CA)&nbsp; &nbsp;&nbsp;
Type: Full-Time&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;

Synopsis The T5 Administrative Assistant reports to the T5 Delivery Director and is responsible for providing a variety of administrative functions to support the T5 project team. The Terminal 5 Program covers the full demolition and rebuild of the Terminal 5 headhouse and concourse, as well as various enabling scopes to vacate the existing building.
 Position Description Summary The T5 Administrative Assistant provides a full range of administrative support to the T5 Delivery Director. Answer phones, furnish callers with information, prepare materials, process mail, track assignments, route documents for signature, research information, and perform other clerical tasks as may be required.
 Key Identifiers for the Position • Experience in an administrative position serving multiple personnel • Maintain an excellent working relationship with the project team and stakeholders geared towards open communications and mutual problem solving in the best interest of the project and all other parties involved • Contribute to a high level of team morale through professionalism that reflects well on the project team, external stakeholders and LAWA/internal stakeholders
 Essential Job Duties • Perform various administrative, clerical, data collection, data entry, and report writing tasks • Answer telephone, take and relay messages, screen callers and direct calls accordingly • Scan, fax and bind documents and reports as required • Prepare general correspondence and maintains general files. • Coordinate approval signatures in a timely manner • Maintain calendars • Set up and coordinates meetings • Reserve conference rooms • Take meeting minutes • Copy and scan documents • Log information • Track documents • Greet and assist visitors • Gather statistics and general data; review and combine this information into established reports for use internally • May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing • May be responsible for verifying data gathered, such as matching supplier invoices against file copies. • Distribute reports • Originate correspondence and reports • Stock supplies and maintain office equipment • Maintain an organized workspace by keeping documents and supplies properly stored • Provide backup for other administrative staff within TDIP • Perform other responsibilities associated with this position as may be appropriate • Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.
 Hardware/Software Knowledge • Proficient in Microsoft Office Suite and Bluebeam • Ability to work in CAD or REVIT preferred
 Professional Experience Level/Other Qualifications • 10 years or more experience as an administrative assistant • Excellent written and oral communication skills • A working knowledge of standard policies and procedures on complex capital public works projects is preferred
 Education/Training • Post-secondary education
 Element-Specific Requirements/Notes • May assume other duties as required/needed • Maybe required to work past regular work shift • Maybe required to work various shifts as needed • LAWA will provide a desktop computer that can be VPN’d into or a laptop computer &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; • Consultant MUST have a company-provided laptop computer. This is required for company business and to VPN into LAWA system when away from the office as necessary • Cell phone provided by consultant is required • This is NOT a work from home position • This is a salaried position based on 40 hours per week at the applicable all-in labor rate. • This is a Monday-Friday full-time position in the office or on the project site at LAX • After hours or weekend work may be required to perform the duties of the position. This shall be considered part of the salary

&nbsp;
&nbsp;
Please note, if you move forward in the submission process, you will be asked to provide the following below.
<ol>
<li style="font-style: italic;">Most updated resume</li>
<li style="font-style: italic;">Certifications or Licenses obtained</li>
<li style="font-style: italic;">3-4 Professional References</li>
<li style="font-style: italic;">Project List with values, dates, and company of any projects worked</li>
</ol>
&nbsp;
O2EPCM, Inc.&nbsp;is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.&nbsp;
Employee Benefits:
<ul>
<li>100% paid base coverage (Health, Vision, &amp; Dental insurance).</li>
<li>401(k)</li>
<li>Paid Holidays</li>
<li>Paid Sick</li>
<li>Paid Vacation</li>
<li>EAP - Employee Assistance Program</li>
</ul>
O2EPCM, Inc.&nbsp;<a href="https://o2epcm.com/">https://o2epcm.com/</a>&nbsp;&nbsp;
NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.
&nbsp;
&nbsp;</div>

Administrative Assistant IV - T5 Administrative Assistant

Position: Senior Administrative Manager Location: Los Angeles / Southern California Region Position Summary: The Senior Administrative Manager will manage and support office and project related activities for the winning of work and the successful delivery of large, complex construction projects. They will work with office leadership to develop proposals, maintain office operations, and support project management efforts. Duties &amp; Responsibilities:<ul><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Manages local office operations including:<ul style="list-style-type:circle;"><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Onboarding/offboarding office staff</li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Collaborating with IT, building management, and other applicable entities</li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Developing and maintaining emergency response protocols; serve as emergency contact for the local office</li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Manage office supplies</li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">File and manage all office-related documentation</li></ul></li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Creates and manages standard operating procedures for local office and project related workflows and protocols. </li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Collaborates with other administrative personnel to develop consistency in approaches across the firm.</li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Supports leadership in the management of client and vendor relationships.</li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Supports leadership in business development activities including client meetings, proposal development, networking events, and project interviews and necessary preparations.</li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Supports leadership in the development of proposals and responses for assigned projects.&#160; Assists in writing key sections of proposals and assembling content into cohesive proposal documents, ensuring all proposal materials adhere to company standards.</li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Manages the proposal response process to ensure the proposal content meets the client RFP (Request for Proposal) requirements and is delivered timely. </li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Manages proposal marketing assets including project data and imagery, firm promotional material, and team resumes. </li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Manages business development activity within Salesforce to ensure accurate tracking and reporting/forecasting. </li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Supports project management activities including the development of project standards, workflows, and documentation protocols.</li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Assist in the management of project budget tracking and project invoices.</li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Fosters a collaborative environment with peers and project teams. Maintain positive and trusted client, consultant, architect and contractor relationships.</li><li style="text-align:justify;">Maintain an open dialogue with the client and its stakeholders for continuous and effective communication and to obtain a common understanding of project status, progress, and expectations.</li><li style="text-align:justify;">Support leadership and the project team to meet the client&#8217;s vision and ensure positive outcomes for our clients and their construction projects.</li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Supports project leadership to ensure optimal performance on projects assigned.&#160; </li><li class="MsoBodyText" style="margin-left:8px;text-align:justify;">Participates in project client and stakeholder meetings, and prepare content and meeting minutes.</li></ul>Required Qualifications:<ul><li style="text-align:justify;margin-left:8px;">Bachelor&#8217;s or Associate&#8217;s degree encouraged,&#160; with a minimum of ten (10) years experience as an administrative professional. </li><li style="text-align:justify;">Experience in office management and project management.</li><li style="text-align:justify;">Candidate must possess the following abilities:<ul style="list-style-type:circle;"><li style="text-align:justify;">Organizational and project management skills.</li><li style="text-align:justify;">Problem-solving and analytical skills</li><li style="text-align:justify;">Prioritize work and successfully meet deadlines in a fast-paced environment.</li><li style="text-align:justify;">Set priorities and work in a group environment or independently.</li><li style="text-align:justify;">Be client focused and detail oriented.</li><li style="text-align:justify;">Assist in the management of projects to produce results on time and within budget.</li><li style="text-align:justify;">Communicate to and brief leaders.</li><li style="text-align:justify;">Have working knowledge of Microsoft products including Word, Excel, PowerPoint, and SharePoint.</li><li style="text-align:justify;">Have working knowledge of proposal marketing software including Open Asset, Adobe Creative Suite and Bluebeam Revu.</li><li style="text-align:justify;">Proposal development, support and writing skills.</li></ul></li></ul>About MOCA Systems, Inc.: MOCA Systems, Inc. (MSI) is a leading services and software provider for the Architecture, Engineering, and Construction industry. MSI delivers innovative solutions to Owners, Engineers, Architects, and Contractors working on some of the world&#8217;s largest, most complex construction projects. A profitable firm with offices across the United States and partners around the globe, MSI&#8217;s services and technology offerings ensure that projects are delivered on time and on budget and fulfill all Owner expectations. To learn more, visit <a href="http://mocasystems.com" style="color:#0563c1;text-decoration:underline;" title="mocasystems.com">mocasystems.com</a>. Equal Opportunity Employer Statement: MOCA Systems, Inc. (&#8220;MSI&#8221;) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of any kind: MSI is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.&#160;All employment decisions at MSI are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, veteran, disability, or any other status protected by the laws or regulations in the locations where we operate. MSI will not tolerate discrimination or harassment based on any of these characteristics. MSI encourages applicants of all ages. &#160;

Senior Administrative Manager

<div>The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant IV in Los Angeles County with the following duties:Essential Responsibilities:<ul> <li>Perform various administrative, clerical, data collection, data entry, and report writing tasks</li> <li>Answer telephone, take and relay messages, screen callers and direct calls accordingly</li> <li>Scan, fax and bind documents and reports as required</li> <li>Prepare general correspondence and maintains general files.</li> <li>Coordinate approval signatures in a timely manner</li> <li>Maintain calendars</li> <li>Set up and coordinates meetings</li> <li>Reserve conference rooms</li> <li>Take meeting minutes</li> <li>Copy and scan documents</li> <li>Log information</li> <li>Track documents</li> <li>Greet and assist visitors</li> <li>Gather statistics and general data; review and combine this information into established reports for use internally</li> <li>May develop new reports or revise existing reports, as directed. Such reports maybe in spreadsheet or graphical formats, or narrative-style word processing</li> <li>May be responsible for verifying data gathered, such as matching supplier invoices against file copies.</li> <li>Distribute reports</li> <li>Stock supplies and maintain office equipment</li> <li>Maintain an organized workspace by keeping documents and supplies properly stored</li> <li>Provide backup for other administrative staff within TDIP</li> <li>Perform other responsibilities associated with this position as may be appropriate</li> <li>Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.</li> <li>May assume other duties as needed.</li> </ul>Minimum Required Qualifications: <ul> <li>Minimum of 10 years experience as an administrative assistant</li> <li>Excellent written and oral communication skills</li> <li>A working knowledge of standard policies and procedures on complex capital public works projects is preferred</li> </ul>Education:<ul><li>Post-Secondary Education</li></ul> Hardware/Software Knowledge:<ul> <li>Proficient in Microsoft Office Suite and Bluebeam</li> <li>Ability to work in CAD or REVIT preferred</li> </ul><ul> <li>Salary Range: $72,000-$77,000</li> <li>Medical, Vision, &amp; Dental – 100% covered for the employee*</li> <li>Life and Disability Insurance</li> <li>10.5 days of Vacation pay (Accrued)</li> <li>6 days of Sick pay (Available Immediately)</li> <li>10 days of Holiday pay (9 Holidays, 1 Personal Day)</li> <li>3% Employer Contribution 401k (After 1 year of service)</li> <li>Monthly Stipend for Cell Phone</li> <li>Laptop for work purposes</li> </ul></div>

Administrative Assistant IV

KDG Construction Consulting is seeking an Administrative Assistant IV to join our growing team. The Administrative Assistant IV will be responsible for preparing correspondence, maintaining calendars, setting up and coordinating meetings, taking meeting minutes, copying and scanning documents, logging information, tracking documents, handling phone calls, and greeting and assisting visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations.&#160;The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.&#160; Responsibilities and Duties:<ul><li>Perform various administrative, clerical, data collection, data entry, and report writing tasks</li><li>Answer telephone, take and relay messages, screen callers and direct calls accordingly</li><li>Scan, fax and bind documents and reports as required</li><li>Prepare general correspondence and maintains general files</li><li>Coordinate approval signatures in a timely manner</li><li>Maintain calendars</li><li>Set up and coordinates meetings</li><li>Reserve conference rooms</li><li>Take meeting minutes</li><li>Copy and scan documents</li><li>Log information</li><li>Track documents</li><li>Greet and assist visitors</li><li>Gather statistics and general data; review and combine this information into established reports for use internally</li><li>May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing</li><li>May be responsible for verifying data gathered, such as matching supplier invoices against file copies</li><li>Distribute reports</li><li>Originate correspondence and reports</li><li>Stock supplies and maintain office equipment</li><li>Maintain an organized workspace by keeping documents and supplies properly stored</li><li>Provide backup for other administrative staff within TDIP</li><li>Perform other responsibilities associated with this position as may be appropriate</li><li>Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.</li></ul>Required Qualifications:<ul><li style="margin-left:8px;">10 years or more experience as an administrative assistant</li><li style="margin-left:8px;">Excellent written and oral communication skills</li><li style="margin-bottom:11px;margin-left:8px;">A working knowledge of standard policies and procedures on complex capital public works projects is preferred</li></ul>Education/Training:<ul><li>Post-Secondary Education</li></ul>Hardware/Software:<ul><li>Proficient in Microsoft Office Suite and Bluebeam</li><li>Ability to work in CAD or REVIT preferred</li></ul>Anticipated Salary Range: $74,300.00 - $80,000.00 per year The offered salary will be based on the applicant's qualifications, education, experience, and work location. About KDG: KDG Construction Consulting is a leading provider of program, project, and construction management services. The firm serves clients in a broad range of markets throughout Southern California, including aviation, transportation, and infrastructure. KDG provides a full spectrum of management and technical services spanning the entire lifecycle of a construction project. Employment with KDG: KDG is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, coidentity, national sexual orientation, gender identity, national origin, veteran or disability status. &#160;

<div><h3>The Role:</h3>
KOSIGN is a new business within Kobalt Music Group, built to deliver premium, global music publishing administration for the world’s most independent and forward-thinking songwriters, producers, and artists. As Administrative Coordinator, you’ll be the operational hub for a fast-moving team driving artist onboarding, deal flow, partnerships, and platform growth.
In this role, you'll support key business activities across operations, partnerships, marketing, and product. You’ll work directly with leadership and cross-functional stakeholders, enabling us to move faster, stay aligned, and deliver exceptional service. This is a unique opportunity to help scale a new platform within one of the music industry’s most respected companies.
<h3>What You’ll Do:</h3>
Project &amp; Task Coordination
<ul>
<li>Manage project details and task lists across marketing, product, onboarding, and strategic initiatives.</li>
<li>Build and maintain systems to track cross-functional deliverables and ensure accountability.</li>
<li>Report on team goals and KPIs related to artist growth and platform performance.</li>
</ul>
Team Operations &amp; Support
<ul>
<li>Support team logistics including vendor coordination, tool management, and budget tracking.</li>
<li>Maintain internal knowledge resources and process documentation.</li>
<li>Schedule meetings, prepare agendas, take notes, and track action items.</li>
<li>Assist executives with scheduling and general departmental coordination.</li>
</ul>
Partnership &amp; Business Development Support
<ul>
<li>&nbsp;Coordinate timelines and deliverables for external partnerships.</li>
<li>Prepare briefing materials and track follow-ups to support relationship management.</li>
<li>Maintain CRM systems and ensure up-to-date records on active opportunities and partners.</li>
</ul>
Data &amp; Reporting Assistance
<ul>
<li>&nbsp;Help prepare reports on platform growth, marketing, revenue, and partner success.</li>
<li>Collaborate with stakeholders to pull data, draft summaries, and build presentations.</li>
<li>Conduct market research to identify new opportunities and support strategic planning.</li>
</ul>
<h3>What You’ll Bring:</h3>
<ul>
<li>Demonstrable work experience in operations, project coordination, business support, or EA roles - ideally in music, tech, or startup environments.</li>
<li>Exceptional organizational skills with a proactive, detail-oriented mindset.</li>
<li>Strong written and verbal communication skills.</li>
<li>Proven ability to juggle multiple projects and prioritize effectively.</li>
<li>Familiarity with tools such as Notion, Tableau, Google Workspace, Monday.com, or other CRM/project tracking tools.</li>
<li>A genuine passion for music and supporting creators.</li>
<li>Ambition to grow into roles in business development, operations, product, or marketing.</li>
</ul>
<h3>Additional Skills That Could Add Value:</h3>
<ul>
<li>Experience in the music or entertainment industry.</li>
<li>Interest in publishing, copyright, or music tech innovation.</li>
<li>Analytical mindset with a comfort level working with data and performance metrics.</li>
<li>A love of systems, process improvement, and team enablement.</li>
</ul>
<h3>What Success Looks Like:</h3>
In 1 month: You’ll have a strong grasp of the team’s systems, priorities, and ongoing initiatives. You’ll be effectively supporting meeting flow, task tracking, and internal communications. In 3 months: You’ll be independently managing timelines and cross-functional deliverables, helping keep the team on track and aligned. In 6 months: You’ll be a trusted operational partner helping to streamline workflows, support high-priority partnerships, and contribute to reporting and strategic growth.
<h3>Key Behaviours for Success:</h3>
At KOSIGN, how you work is just as important as what you do. For this role, we’re looking for someone who demonstrates:
Organizational Excellence. You bring structure to complexity, create clarity, and help others focus. Communication &amp; Teamwork. You support clear information flow and alignment across multiple teams. Initiative &amp; Ownership. You proactively identify ways to improve workflows and contribute to team outcomes.
<h3>Interview Process:</h3>
<ul>
<li>Introductory call with our Recruitment Team</li>
<li>Interview with hiring manager(s)</li>
<li>Final onsite interview with KOSIGN team members</li>
<li>Feedback at every stage</li>
</ul>
We aim to complete the hiring process within three weeks. If delays arise, our team will keep you informed.
Why Choose Us
At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, FINNEAS, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag’n’Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).
We’re a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.
Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know we’re happy to help.
If this sounds like you, then please share your story by filling out the application below. To get you in the right mood, have a listen<a href="https://open.spotify.com/playlist/4jvcGLt7KET4ZDinLRDSuI?si=09d04fc3c0eb4deb"> here</a> to songs by our talented creators, especially curated to get you in the right mood when looking for the next challenge!&nbsp;
IMPORTANT NOTICE
US: Applicants must be eligible to work in the United States. A full background check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.
LA Pay Transparency Law: The range provided is for Los Angeles-based hires only and will be commensurate with candidate experience. Pay ranges for candidates in other locations other than Los Angeles may differ based on the cost of labor in that location.&nbsp;
Pay range: $45,000 - $55,000&nbsp;
 </div><div class="job__pay-ranges"><div class="pay-range"><div class="description"><div class="body">The range provided is for Los Angeles-based hires only and will be commensurate with candidate experience. Pay ranges for candidates in other locations other than Los Angeles may differ based on the cost of labor in that location.</div></div>Pay range:$45,000 - $55,000 USD</div></div>

Coordinator, Administrative (Kosign)

<div>Job Description
The Administrative Assistant is responsible for providing a variety of administrative functions to support the Los Angeles World Airport Terminal 5 project team. The Terminal 5 Program covers the full demolition and rebuild of the Terminal 5 headhouse and concourse, as well as various enabling scopes to vacate the existing building.
The Administrative Assistant will answer phones, furnish callers with information, prepare materials, process mail, track assignments, route documents for signature, research information, and perform other clerical tasks as may be required.&nbsp;
This is a Full-Time position, with on-site work required Monday-Friday. Note this is a temporary position, with work anticipated to start on 08/25/2025 and end by 12/31/2025.&nbsp;&nbsp;
 Key Identifiers
<ul>
<li>Experience in an administrative position serving multiple personnel.</li>
<li>Maintain an excellent working relationship with the project team and stakeholders geared towards open communications and mutual problem solving in the best interest of the project and all other parties involved.</li>
<li>Contribute to a high level of team morale through professionalism that reflects well on the project team, external stakeholders and LAWA/internal stakeholders.&nbsp;</li>
</ul>
 Daily Duties 
<ul>
<li>Perform various administrative, clerical, data collection, data entry, and report writing tasks.</li>
<li>Answer telephone, take and relay messages, screen callers and direct calls accordingly.</li>
<li>Scan, fax and bind documents and reports as required.</li>
<li>Prepare general correspondence and maintains general files.</li>
<li>Coordinate approval signatures in a timely manner.&nbsp;</li>
<li>Maintain calendars.</li>
<li>Set up and coordinates meetings.</li>
<li>Reserve conference rooms.</li>
<li>Take meeting minutes.</li>
<li>Copy and scan documents.</li>
<li>Log information.</li>
<li>Track documents.</li>
<li>Greet and assist visitors.</li>
<li>Gather statistics and general data; review and combine this information into established reports for use internally.</li>
<li>May develop new reports or revise existing reports, as directed. &nbsp;Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.</li>
<li>May be responsible for verifying data gathered, such as matching supplier invoices against file copies.</li>
<li>Distribute reports.</li>
<li>Originate correspondence and reports.</li>
<li>Stock supplies and maintain office equipment.</li>
<li>Maintain an organized workspace by keeping documents and supplies properly stored.</li>
<li>Provide backup for other administrative staff within TDIP.</li>
<li>Perform other responsibilities associated with this position as may be appropriate.</li>
<li>Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.</li>
</ul>
&nbsp;
Minimum Qualifications
<ul>
<li>10+ years of experience as an administrative assistant.</li>
<li>Proficient in Microsoft Office Suite and Bluebeam. </li>
<li>Ability to work in CAD or REVIT preferred. </li>
<li>A working knowledge of standard policies and procedures on complex capital public works projects is preferred.</li>
</ul>
&nbsp;
Required Education
<ul>
<li>
Bachelor’s degree in Business Administration or related field preferred.
</li>
</ul>
&nbsp;
Featured Benefits
401(k), Medical Insurance, Dental Insurance, 100% employer-paid premiums
Additional Information
For over 50 years, Leland Saylor Associates (LSA) has been a nationally recognized construction consulting firm providing expertise in the areas of estimating, scheduling, value engineering, and construction management. Saylor is a great place to work where your opinion matters, where you can grow with a supportive staff and make a difference in our project outcomes. We are proud to be an advisor on some of the largest, most technically complex projects in the nation.
We seek like-minded professionals who have a passion for estimating, drive to achieve results, creative problem-solving ability, and a dedication to client service and relationship management. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Come join us and partner with our world-class team and do your best work.
Saylor is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.</div>

Job Title: Administrative Assistant (Part-Time)
Location: Remote (Los Angeles-based preferred for occasional in-person tasks)
Carson, CA, Lawndale, CA, Van Nuys, Downey, and Sylmar
Location: Hybrid
Hours: Up to 20 hours per week
Compensation: $25/hour
Contract Term: One-year contractor role with the option to renew upon review
Start Date: Aug 3rd, 2025
About Us: Our Client is a nonprofit arts organization offering positive and uplifting arts programming to youth and families throughout Los Angeles County and beyond. Our mission is to empower young people through storytelling (animation and filmmaking), creativity, and possibility-driven experiences that spark growth, connection, and community. We are a small but mighty team juggling many moving parts, and we are looking for someone who can help bring clarity, calm, and flow to our daily operations. 
About You: You are positive, self-motivated, and solutions-oriented. You don’t wait to be told what to do. You think ahead, anticipate needs, and ask “Would it be helpful if...?” You are highly self-sufficient and do not require constant management. There may be times when you don’t hear from the CEO or leadership team right away. We will be trusting you to move tasks forward, follow up, and confirm their completion independently. You bring warmth, clarity, and professionalism to your communication and enjoy supporting mission-driven work.
Key Responsibilities:
<ul><li>Be present and available for weekly virtual partner meetings and biweekly virtual admin meetings </li><li>Coordinate scheduling across staff, partners, and teaching artists </li><li>Organize meetings, field trips, and special events </li><li>Communicate warmly and effectively with parents, site leaders, and partners </li><li>Prepare and manage digital registration and program evaluation forms </li><li>Draft and format monthly e-newsletters (Mailchimp) </li><li>Track supply check-out lists and help manage equipment orders and deliveries </li><li>Order food and supplies using platforms such as Uber Eats and Instacart </li><li>Prepare certificates and documentation for youth participants </li><li>Maintain and prioritize shared to-do lists for the CEO and admin team </li><li>Draft thoughtful, professional emails and internal communications </li><li>Help research venues, funding opportunities, and potential collaborators </li><li>Maintain organized digital files and folders </li><li>Gather and upload demographic and class attendance data for weekly, monthly, and quarterly grant reports </li><li>Follow up on open items and ensure assigned tasks are completed and documented </li></ul>
Tech and Tools You Should Be Comfortable Using (or excited to learn):
<ul><li>Google Workspace (Docs, Sheets, Drive, Calendar) </li><li>Google Sheets (specifically for data entry, tracking, and grant reporting) </li><li>Google Forms </li><li>Airtable </li><li>Slack </li><li>Mailchimp </li><li>Uber Eats, Instacart, and similar platforms </li><li>AI tools such as ChatGPT or Notion AI for light research and copywriting </li></ul>
Additional Requirements:
<ul><li>Friendly, clear, and professional communication style </li><li>Strong time management, follow-through, and problem-solving skills </li><li>Ability to work independently and remotely with minimal supervision </li><li>Must be LA-based or able to attend occasional in-person meetings, site visits, and events </li><li>Bilingual (Spanish and English) strongly desired </li></ul>

Administrative Assistant (Part-Time)

<div>THE COMPANY
Silvus Technologies is dedicated to one mission: connecting those who keep us safe. We do so by delivering the most advanced Mobile Ad-hoc Network (MANET) radios powered by our custom and ever evolving Mobile-Networked MIMO waveform. Together, our radios and waveform provide the vital communications for mission critical applications in the harshest environments from underground tunnels to high altitude balloons.&nbsp;
Silvus StreamCaster® radios are being rapidly adopted by customers all over the world ranging from the U.S. and Allied Nations Departments of Defense, to International, Federal, State and Local Law Enforcement agencies, all the way to the Superbowl, Grammys and industry-leading drone, robot, and other unmanned systems manufacturers.&nbsp;
Wouldn’t you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of “<a style="color: rgb(186, 55, 42);" href="https://www.youtube.com/watch?v=VCJ-amP0GLc">Keeping Our Heroes Connected</a>”?
Silvus’ rapid growth is fueled by a focus on research and innovation and a team of the most passionate, skilled, and creative thinking individuals. If you are looking for a challenging experience, you owe it to yourself to learn how Silvus can provide a rewarding internship that creates a pathway to a fulfilling career.</div><div>THE OPPORTUNITY
Silvus Technologies is seeking an Administrative Assistant for Security and Compliance who will provide support to the legal and facility security departments. The responsibilities of this role include providing general clerical assistance, processing documents, managing compliance calendars and spreadsheets, and ensuring that Silvus complies with all laws, security regulations, and ethical obligations. Additional duties include acting as a backup for facility security needs, processing routine forms and requests, managing deadlines, and independently handling one-off projects to improve policies and procedures.
This position reports to the General Counsel for Silvus and is based at Silvus Technologies’ headquarters in the heart of vibrant West Los Angeles, CA.&nbsp; The schedule is hybrid, with a minimum expectation of 3 days onsite per week. On-site days are Mondays, Wednesdays, and Thursdays.
The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.&nbsp;
ROLE AND RESPONSIBILITIES
<ul>
<li>Schedule meetings and ensure timely notice of upcoming deadlines.</li>
<li>Adapt and update templates to prepare new legal documents.</li>
<li>Maintain compliance records.</li>
<li>Review and conduct physical security checks such as ensuring alarms are active, logs are correctly completed, etc.</li>
<li>Review and process visitor requests.</li>
<li>Maintain compliance, facility security, and training calendars.</li>
<li>Maintain and track Silvus' government property inventory.</li>
<li>Retrieve, store, and log classified materials.</li>
<li>Assist with compliance/security audits and other tasks necessary to maintain and monitor compliance with policies and regulations.</li>
<li>Serve as the backup to Silvus' Facility Security Officer (FSO).</li>
</ul>
REQUIRED QUALIFICATIONS
<ul>
<li>High School diploma or GED required.</li>
<li>Minimum 2 years of administrative assistant experience.</li>
<li>Strong computer skills and proficiency with Microsoft Word and Excel.</li>
<li>Excellent written and oral communication skills, including reading comprehension and attention to detail.</li>
<li>Must be able to obtain and maintain a security clearance.</li>
<li>Must be a U.S. Citizen due to clients under U.S. government contracts.</li>
<li>All employment is contingent upon the successful clearance of a background check.</li>
</ul>
PREFERRED KNOWLEDGE, SKILLS AND ABILITIES
<ul>
<li>Bachelor’s degree preferred.</li>
<li>Self-motivated and able to work independently in a fast-paced environment.</li>
<li>Strong organizational skills with the ability to manage multiple projects and tasks with competing priorities without sacrificing accuracy or efficiency.</li>
</ul>
WORKING CONDITIONS &amp; PHYSICAL REQUIREMENTS
<ul>
<li>Office environment.</li>
<li>Ability to lift up to 20 lbs.</li>
</ul></div><div class="job__pay-ranges"><div class="pay-range"><div class="description"><div class="body">COMPENSATION
The pay range is NOT a guarantee. It is based on market research and peer data, and will vary depending on the candidate’s experience and qualifications.</div></div>CA Pay Range$25 - $26 USD</div></div><div>NOTE - As a U.S. Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen).&nbsp; Stricter U.S. Citizen ONLY requirements are needed for some Engineering or R&amp;D roles. This generally does NOT apply to International positions; only job postings for positions located in the U.S. Exceptions will be included in the Required Qualifications section of the posted position. 
All Employment is contingent upon the successful clearance of a background check.
Silvus is proud to be an equal-opportunity employer, and we value diversity. We do not discriminate on the basis of race, color, age, religion or belief, ancestry, national origin, sex (including pregnancy), sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, physical or mental disability, protected veteran status, genetic information, political affiliation, or any other factor protected by applicable federal, state, or local laws. &nbsp; We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive benefits and privileges of employment. Please contact us to request accommodation. &nbsp; *Silvus does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to Silvus Technologies.</div>

Administrative Jobs in Los Angeles, CA

Looking to save time on finding your next administrative job?

Auto Apply

Smart Resume

Cover Letters

Administrative Assistant IV - T5 Administrative Assistant

Senior Administrative Manager

Administrative Assistant IV

Administrative Assistant IV

Coordinator, Administrative (Kosign)

Administrative Assistant IV

Administrative Assistant (Part-Time)

Administrative Assistant, Security and Compliance

Administrative Jobs by City

Albuquerque, NM

Atlanta, GA

Austin, TX

Baltimore, MD

Boston, MA

Charlotte, NC

Chicago, IL

Colorado Springs, CO

Columbus, OH

Dallas, TX

Denver, CO

Detroit, MI

Fort Worth, TX

Fresno, CA

Houston, TX

Indianapolis, IN

Jacksonville, FL

Kansas City, MO

Las Vegas, NV

Long Beach, CA

Los Angeles, CA

Louisville, KY

Memphis, TN

Mesa, AZ

Miami, FL

Milwaukee, WI

Nashville, TN

New York, NY

Philadelphia, PA

Phoenix, AZ

Portland, OR

Raleigh, NC

Sacramento, CA

San Antonio, TX

San Diego, CA

San Francisco, CA

San Jose, CA

Seattle, WA

Tucson, AZ

Virginia Beach, VA